HOA Management Tips: What to Do When A Receiver Contacts Your HOA During a Lawsuit

Managing a property in an HOA community can become complicated when legal issues arise. At Keybox Properties, we often hear this question:

“What should the HOA do if a property in the community is involved in a lawsuit, and a court-appointed receiver contacts the HOA?”

First and foremost: This article is general information only and does not constitute legal advice. Always consult your attorney for guidance on your specific situation.

Here are some practical steps your HOA can take to stay protected:

1. Understand What a Receiver Is

A receiver is someone the court appoints to manage a property or business during a legal dispute. Their duties might include:

• Collecting rent or dues
• Maintaining the property
• Handling finances while the case proceeds

2. Get Proper Documentation

Before sharing any HOA records or financial details:

• Ask the receiver for proof of appointment, such as a court order.
• Verify the court case number and check with your HOA attorney.

3. Communicate Carefully

If the receiver is legitimate, cooperate—but cautiously:

• Never ignore requests. Courts can penalize unresponsive parties.
• Respond in writing to keep a clear record.
• Only share relevant HOA documents and avoid revealing owner private data unless legally required.

4. Notify Your HOA’s Attorney

Don’t handle it alone. A receiver may have broad powers, but legal guidance is crucial for issues like:

• Privacy requirements
• Collecting assessments or dues
• Potential financial impacts on the HOA

5. Keep the Board Informed

Make sure your HOA board knows:

• Who the receiver is
• What documents or payments have been requested
• Any possible consequences for the HOA’s operations or finances

Example

Suppose a condo owner falls into foreclosure. A receiver might be appointed to manage their unit. The receiver could:

• ✅ Pay monthly dues to the HOA from collected rent
• ✅ Request an account statement for the unit
• ✅ Set up a payment plan to avoid liens

Bottom line: If a receiver contacts your HOA, don’t panic—but don’t go it alone. Documentation, legal advice, and clear communication are your best tools for protecting your association.

Need help managing your property or HOA issues? Contact Keybox Properties for expert support.