Seeking Personal/Executive Assistant

To apply:

​Application form here.
After you apply, please email your CV and a video intro to [email protected]

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About you:

Requirements

• Consummate professional available around the clock (workaholic, yep).
• Meticulous, ​responsible and organized (emails organized, lists, softwares, nothing falling in the cracks).
• Super OCD and proactive follow-up.
• Excellent communicator, esp with remote customer service (Call/text/email/software/e-newsletters for maintaining relationships).
• Internet research whiz (You can find YouTube tutorials, self-learning, troubleshooting everything from lightbulbs, toilets, searching people, to softwares and contact management).
• Troubleshooting/problem-solving.
• Culturally adept: quickly in-the-know: about landlord-tenant culture and relations in Los Angeles.
• Comfortable and confident with sales/public relations.

Skills you have or will learn quickly
Operations:

• Property management, HOA management, leasing and brokerage/sales
• Softwares: Appfolio, Google Drive, Yelp, MLS, Glide
• Accounting and bookkeeping, 1099s, worker's comp/insurance/liability
• Fair Housing, Los Angeles neighborhoods, including government agencies, local rent ordinances
• Maintenance/construction, appliances, troubleshooting

• Since you're working remote, you need to be great at tracking and logging your own time and activities and keeping in communication.
• Since we handle confidential client information, we need our personnel to be transparent with us about their own data, including background check, references, and government-issued ID.

What you'll do:

Daily operations under Supervision of Broker:

• Check maintenance requests: update, triage, and communicate.
• Maintain calendar for transactions, lease expirations, HOA deadlines, reminders.
• Diligently research vendors and add new vendors.
• Move Ins/Move Outs/Leasing assistance as needed (showings, site visits, screening, lease drafting).
• Enter invoices, upload PDFs and photos.
• Research government websites, new policies or laws, software features, and refer to digital archive.
• Maintain your own activity log and notes.

Business Growth

• Respond to prospective clients right away (they come in at all hours).
• Organize contacts, newsletters, and marketing.
• On-board new clients (initial site visit, data entry, guide transition process).

Creative Projects

• Research international film/art industry agents/producers.
• Organize contacts, follow up, and networking.
• Reach out to set up meetings, write and submit proposals.

How you'll do it:

• Home office (Several channels: Email, phone, software)
• ​Rapid response time
• ~40 hours of work/week; typically those hours will be between 8:30am-6pm M-F PST.
• On-call for emergencies and growth opportunities as-needed on weekends
• ​Flexibility and self-directed- you'll update your work calendar each week, track your time and activity with careful notes
• 1 Month Training/3 Month Trial Period with base pay and bonus structure.